Winter Marketplace Vendor Info

Westborough Winter Marketplace: TLDR Contract Summary

(The full T&C is on our portal and must be read/approved before you can be approved)

The Basics

• The Goal: Connect local farms/artisans (you) with loyal customers. The Market promises full promotional effort; you must be committed to the Market.
• Schedule: Market runs every other week.11/20/2025 - 3/19/2026
• Contact: Market Manager Kristin Bradley, 978-302-0327.

Key Rules & Logistics

• Time: Arrive 10:45 AM or later. Setup must be done by 11:50 AM. Market runs 12:00 PM (Noon) until 4:30PM.
• No Early Exit: Vendors must stay for the entire market day, even if you sell out.
• What to Bring: You must provide your own tables, chairs, covers, etc.
• Set Up/Break Down: Use the stairs for light items; use the elevator for heavy items. Do not use market trash barrels for your unsold goods or refuse; it's a Carry In/Carry Out policy.
• Conduct: Be courteous, maintain a neat appearance, and NO HAWKING (aggressive selling or soliciting). No political/religious activities, smoking, vaping, or alcohol.

Signing Up & Payment

• Application: Complete the full application in the portal. Returning vendors must update their info and sign the new contract.
• Payment: Only through the Conventionforce Portal (No cash/checks).
  • Basic (1 Table): $28/week
  • Prime (2-3 Tables): $33/week
  • Full season (all dates) gets priority placement and a 15% discount.
  • Electricity is available for $5/week and a limited number of tables can be rented as well at $5/table per market
• Deadlines: Submit all required forms, documentation, and fees by November 1st. (A late fee of $30 is added after 11/2)

Mandatory Documentation

• Proof of Insurance/COI: Must list Post 22 & Rotary Club of Westborough as Additional Insured/Certificate Holder. (Upload)
• Inventory List: You can only sell items on this list. Posting product photos/price ranges is encouraged.(Upload)
• CORI Form: Required for all people working the booth. (More info TBA)
• Food Vendors Only: Submit the Westborough Board of Health Application and their separate $25 fee. Organic vendors must provide and display certification.

Absences & Lateness

• Cancellations: Notify the Market Manager at least 24 hours in advance (via email or text). Last-minute requires a phone call.
• Reimbursement: Vendors are not reimbursed for absences.
• Penalties: Chronic absence will lead to loss of your space (no refund). Habitual lateness in setup (two or more times) will result in escalating fines ($20/$25/$40) up to removal from the market.

Sales & Pricing

• Pricing: Prices must be clearly posted and easily visible.
• Sourcing: You must post the name and location of your business. If a product is made/grown by someone else, you must list the supplier's name and location.
• Tokens: SNAP/POP/Gift Certificates must be turned in to the Market Manager at the end of each week for cash-out. Produce vendors can automatically accept POP Club tokens. SNAP tokens can only be accepted by vendors selling DTA-acceptable items.